The Matrix42 Contract Manager is a contract management solution, which can be used either stand-alone or as an integrated module of the Matrix42 Service Store. The Contract Manager brings order to your contracts, provides comprehensive overviews, increases efficiency and reduces costs.
Your Benefits
- Management of frame contracts and individual contracts
- Alerts to deadlines, appointments and payment schedules
- Integrated document management
- Automated reports on utilization rates (cost control)
- Audit-proof database
The Contract Manager allows you to safely file and archive contract documents. All important data and related documents will be clearly visible on your screen: You can always retrieve budgets and open items or pull utilization reports at a mouse click. Notifications alert you at the right time to renewal dates and deadlines. This gives you full transparency on all contract data into your organization enables you to keep all deadlines and shows you at a glance which costs you simply can save.
Full Transparency
Transparency is top priority, if you aim to reduce costs resulting from the contracts. Contract content and deadlines must not only be available at any time, but also be evaluated - a seemingly impossible task, if the contract management consists of a file cabinet stacked with folders. More often than not, companies pay considerable amounts for contractual services, which are no longer required or which could be scaled down considerably. The Free Contract Management Module allows the efficient and timely management of your frame contracts, individual contracts and service specifications in a central database.
Full Details
The frame contracts and individual contracts contain general information such as duration, volume or contact person. The individual items then go into details: contract items, benefits and obligations. In addition, there are notes, records and the information about ordering, delivery and invoicing. You can also link any original electronic document and call up the data with one click.
Current Status
And what is the situation right now? The Contract Manager shows you at a glance which payments and benefits are currently due and calculates the corresponding utilization rate. The integrated reporting is very user-friendly: You don’t need any special know-how to adapt it to your own needs - and the key indicators are shown directly in a graphical dashboard.
Upcoming Deadlines
Do not miss! The schedule provides an overview of all deadlines and appointments you need to remember: audits and control visits, payment deadlines, and of course termination dates. The Contract Manager gives timely notice before a contract expires and monitors, where appropriate, the inspection and warranty periods.
Working as a Team
Together with the other modules of the Service Store, the Contract Manager develops its full potential: Using the Service Office, for example, certain assets and licenses are managed as contracts; When using the Service Desk, direct access to support contracts, Service Level Agreements (SLA) and Contact Information facilitates fast and efficient problem solving. The native integration makes it possible to retrieve detailed information directly whenever it is needed.
Service Office 
